Privacy Notice
Last updated: June 2026
This Privacy Notice explains how personal information is handled when you contact Dr Alexander Michael through this website or in connection with dental expert witness services.
Who this notice applies to
This notice may apply to solicitors, insurers, medico-legal agencies, parties to litigation, patients, claimants, defendants, witnesses, professional contacts and others whose information is provided in connection with an enquiry or instruction.
Information that may be processed
Depending on the nature of the enquiry or instruction, information may include:
- name and contact details
- firm or organisation details
- case reference information
- dental and medical records
- radiographs and clinical photographs
- correspondence
- reports and pleadings
- appointment and examination details
- billing and payment information
- information required for expert witness work
How information is used
Personal information may be used to:
- respond to enquiries
- consider whether an instruction can be accepted
- carry out conflict checks
- provide fee estimates and terms
- arrange clinical examinations where required
- review records and prepare expert reports
- respond to CPR 35 questions
- assist with conferences, joint statements or related medico-legal work
- manage billing and records
- comply with legal, professional and regulatory obligations
Lawful basis
The lawful basis for processing will depend on the context. It may include performance of a contract, legitimate interests, legal obligation, consent where relevant, and the establishment, exercise or defence of legal claims.
Special category information
Dental, medical and health information is special category data. Where such information is processed in connection with expert witness work, it is handled only where relevant to the enquiry or instruction and where an appropriate lawful basis and special category condition applies.
Sharing information
Information may be shared where necessary with instructing solicitors, agencies, insurers, the Court, counsel, other experts, secure IT providers, accountants or professional advisers. Information is not sold or used for unrelated marketing.
Retention
Records are retained for as long as reasonably necessary for medico-legal, regulatory, insurance, accounting and professional purposes. The retention period may depend on the nature of the case and any ongoing or potential legal proceedings.
Security
Reasonable steps are taken to protect information from unauthorised access, loss or misuse. However, ordinary email may not be fully secure. Where highly sensitive information is being sent, the sender should consider whether a secure transfer method is appropriate.
Your rights
You may have rights to access, correct, erase, restrict or object to the processing of your personal information, depending on the circumstances. You may also have the right to complain to the Information Commissioner's Office.
Contact
For privacy enquiries, please contact:
Dr Alexander Michael
Alex@DentistryExpertWitness.co.uk